Getting Paid

  • Contract Set Up + Approval

    Please note the start and finish date of your CASUAL CONTRACT. Be aware that you will lose access to most university systems at the conclusion of your contract, but your email account will remain active for four weeks. Please refer any requests for extensions to the contract date for system access to your subject coordinator.

  • Timecards

    Information for all casual staff including submitting and amending TIMECARDS and saving timecard templates is provided via the page link.

    Casual staff (requires login)

    All staff employed on a casual basis will have a contract reference for each casual contract accessed via THEMIS, you will find a reference pdf via this link. Your Supervisor will need to approve your timecard before the deadline of 4.00pm on the Monday before a pay run. Once approved by the deadline, it will be paid in the next available pay run. Please note, if you tutor more than one subject you will need to differentiate your timecard entries to reflect this.

    The unique contract references (specified in your engagement letter) allow you to differentiate between subjects. This requires you to have accepted one letter of engagement for casual employment for each subject you teach.

    Creating a timecard template in Themis

  • Pay Rates + Responsibilities

    As a Sessional Tutor within the Faculty of Architecture, Building and Planning you will support undergraduate and postgraduate teaching. You will make a substantial contribution to the teaching program you are engaged in by preparing and conducting tutorials or studios, consulting with students, undertaking assessment and attending meetings as required by the Program Coordinator.

    The letter of engagement for casual employment and relevant Position Description/Duty Statement provide details in relation to relevant key responsibilities and pay rates. Please follow up with your Subject Coordinator or Senior Tutor, or with University HR if you have any questions or require clarification about these.

    For the latest PAY RATES for 2021 Semester 2, please click here.

    For the Faculty Local Operating Rules, click here (requires login).

    Information for Casual Staff (requires login)

  • Illness + Unplanned absences

    Unplanned absences (eg illness) should be communicated with your Subject Coordinator or Senior Tutor as far in advance of your teaching as possible.

  • Reimbursements

    Before incurring any out-of-pocket expenses that you would expect to be reimbursed by the faculty, please ensure that you have approval from the subject coordinator or lead researcher. Otherwise the expenditure may not be reimbursed. ABP Finance can also provide other ways to purchase the planned service or goods.

    Sessional staff: Getting paid and out-of-pocket expenses (requires login)